Abstract Submission Guidelines

Call for Abstracts is now open!

Abstract submissions are welcome for consideration for the The Blood Donation, Haematology, Infection and Transfusion Conference 2024, which will be held in Dublin, Ireland, 14 – 15 November 2024.

**Please read the submission instructions below before submitting your abstract

Important Dates

18 April

Call for Abstracts Opens

31 July
(23:59 GMT)

Abstract Submission Deadline

13 September

Notification of Review Outcome

4 October

Deadline for accepted authors to register to confirm attendance

11 October

Programme Available Online

What are we looking for?

BlooDHIT aims to provide new evidence for developing and improving all aspects across the Blood & Tissue Services. We especially welcome new findings in donor recruitment, laboratory technical advancements, component development and transfusion outcomes. Lastly, the future and expanding role of the blood services cellular therapies, as well as supporting the global equity of access to transfusion healthcare, are key areas for discussion.

Theme

Abstracts are welcome in any one of the following categories:

  1. Donors and Donation
  2. Immunohaematology
  3. Component Development
  4. Transfusion
  5. Global Health

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

  • Oral or Poster Presentation
  • Poster Presentation

At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The Presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

Oral Format

Oral presenters will give a short 5 minute presentation and will also be required to prepare a poster for display at the conference.

Poster Format

Accepted presenters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

Previously Presented or Submitted Abstracts

Abstracts that have been previously published or presented at a National/International Conference can be submitted for review. If you have any questions about submitting previously presented or published work please email BlooDHIT@conferencepartners.com

Submission Process

The abstract submission process for BlooDHIT 2024 will be through an online submission portal

IMPORTANT INFORMATION ON THE SUBMISSION PROCESS

  1. The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract.
  2. You do not need to register for the conference in order to submit the abstract.
  3. All abstracts must be received by the submission deadline to be included in the review.
  4. Accepted abstract presenters must register by 4 October.
  5. Abstracts must be submitted in English.

Submission Guidelines

It is ESSENTIAL that you read the guidelines below before you submit. Abstracts which do not adhere to the guidelines will not be reviewed.

Who submits the abstract?
The Presenting Author must submit the abstract and will act as the main point of contact for the abstract with organisers.

Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the BlooDHIT 2024 abstract submission portal and Conference registration portal. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the View/Edit Abstracts page.

How to edit a submitted abstract?

You can save your submission as a draft and return to edit the submission at a later point. It is important to note that once it has been submitted the abstract cannot be edited after the abstract submission deadline. Ensure that your abstract is not left in draft as it will not be reviewed.

Submission Details Required

The online abstract submission is a simple step-by-step process and will ask you to input the following details:

  • Abstract title – word limit is 15
  • Presentation type – Oral or Poster; Poster
  • Theme – chosen from the theme list above
  • Presenting Author – Name, affiliation, and job title of presenting author (this person must be listed as the first author)
  • Co-Authors – Name, affiliation, and job title of co-author(s)
  • Abstract text – Abstract word limit is 250, use abstract headings listed below. Do not include references. Word limit includes: headings; excludes: title, authors and affiliations
    • Aim
    • Methods
    • Results
    • Conclusions
  • Additional information
    • Email Consent
    • Publication of Abstract Agreement
    • Data Consent Agreement
    • Alternative Contact for Abstract

Review and Notification of Acceptance

All abstracts will go through a blind peer-review carried out by reviewers selected by the BlooDHIT 2024 Programme Committee.

Notification of acceptance or rejection will be sent to the submitter on 13 September.

Registration of the Abstract Presenter

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 4 October. You will be provided with a link to register at this rate in your acceptance email.

If a presenter fails to register by 4 October, they:

  • Will be removed from the programme
  • Will be removed from all BlooDHIT 2024 related publications

Withdrawal Conditions & Change of Presenter

If you need to withdraw the abstract or change the presenting author contact BlooDHIT@conferencepartners.com by 4 October.

Terms and Conditions

  • The abstract submitted adheres to the abstract submission guidelines outlined on the Conference Website.
  • The abstract submitted is in English.
  • This abstract has only been submitted once for BlooDHIT 2024. 
  • It is the responsibility of the presenting author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors.
  • The presenting author is available to present at the conference between 14 – 15 November 2024.
  • The presenting author must register and pay in full by the deadline indicated in the abstract review outcome email. If they do not register and pay in full, the abstract will be removed from the programme and any associated publications.
  • The text of the abstract, along with the names and affiliations, poster and/or additional documents as requested, will be published on the conference website, in the abstract document and on the conference app, and this will not raise any copyright issues.
  • A submission as a particular presentation type or theme may be changed to a different type following review in order to be accepted and included in the programme.
  • Your personal data is processed in line with Conference Partners International Privacy Notice which is available here.
  • We will not in the normal course transfer your Personal Data outside the European Economic Area (EEA). In all such cases, the transfer of data will occur in accordance with applicable Data Protection Law.
If you have any queries regarding the above, please contact the BlooDHIT 2024 Programme Team BlooDHIT@conferencepartners.com.

CONFERENCE SECRETARIAT
BlooDHIT Conference 2024, c/o Conference Partners International, Suite 21, Hyde Building, The Park, Dublin 18, D18 V448, Ireland
+353.1.223.4496    |  bloodhit@conferencepartners.com